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Board of EducationRegular Meeting – April 13, 2020

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Call to Order

Dr. Bishop called the meeting to order at 5:30 p.m. in the library.  Zach Pethan called roll.  The following board members were present:  Carl Nonhof, Jane Bishop, Sharon Reilly, Zach Pethan and Patrick Johnson.

Statement of Public Notice

April 10, 2020

Approval of Agenda

Mr. Nonhof moved to approve the agenda. Mrs. Reilly seconded the motion.  All ayes. Motion carried.

Time to Shine

Kohler Elementary School is honored with the Wisconsin Title I Schools of Recognition Award by the Department of Public Instruction for the fifth consecutive year for high achievement.  The criteria is demonstrating high achievement across content areas and achievement gaps below 3%.  Kohler Elementary was also recognized for the first time as a school of high progress. To achieve recognition for this award the school must fall within 10% of schools experiencing student growth in reading and mathematics.

 Board President’s Report (Dr. Jane Bishop)

No report

Superintendent’s Report (Quynh Trueblood)

 COVID19 Situation Update

We joined global, national, state, and county school communities in response to the Covid19 pandemic. Since Governor Evers’ School Closure Order effective March 18 – April 24, the district took the following actions:

  • Shifted to virtual and remote learning. Teachers were given time and resources to collaborate and build together to launch officially on April 6. The strategy proved necessary to achieving our goals of offering quality instruction and well-being balance.
  • Committed to two priorities for every decision related to learning: 1) Ensured equity and access to learning for all students and 2) applied a humanistic perspective to provide support, empathy, and recognition, values and ideals for its employees, students, and families.
  • Established employment status for all employees and expectations for continuance of pay.
  • The overarching message to employees conveyed: the district values them and calls on them to learn, be creative, identify challenges, problem solve, and to be productive.
  • Reviewed affected Board policies to carry on with the school business.
  • Remained focused, flexible, and responsive in this dynamic environment.
  • My address to the teachers and support staff on March 16 on COVID19 Preparedness included:
    • “It’s Doable” – Tedros Adhanom, Director-General of the World Health Organization, March 11, 2020. He stated words that matter more than Pandemic are: Prevention, Public Health, Political Leadership, and PEOPLE. We are the PEOPLE.
    • Speculation is the Enemy.
      • We are fact based
      • We are guided
      • We are coordinated
    • We are committed to supporting you.
      • We are preparing
      • We are resourceful
      • We are creative
      • We are together
    • A Call to Action
      • Let’s stay TOGETHER.
      • Let’s LOOK OUT for each other.
      • We can DO this.
      • Let’s get STARTed.

That is what we have accomplished in the past 4 weeks. We know what we are made of in the face of staggering challenges.  We are connected more than ever to each other and to our colleagues in the profession. We are removing barriers and solving problems like never before.  I am proud of the work we are doing.

On the Horizon 

  1. Anticipate an order to extend the school closure and specific conditions for reopening schools
  2. Anticipate monitoring for economic impact on the school budget

 Elementary Principal Report (Lisa Greene)

We are so pleased to announce that Mike Retizinger has been awarded a Herb Kohl Fellowship. We are so proud of the work Mike has done and he is so very deserving of such a great honor!

We are so grateful for all the support we have received from parents regarding our virtual/remote learning.  Parents are working so hard to communicate with teachers and put forth a team effort to provide a successful learning environment for our children.

We asked parents to come to school on April 2 or 3 to pick up prepared student packets filled with learning materials. We started out with over 300 packets of materials organized by grade level and classroom with student names on them and ended the day on April 3rd with only 5 packets left!  This is a huge tribute to the level of involvement, commitment and support of our parents.  We have a simply astounding community!

Mrs. Deb La Duke will be taking over for Mrs. Jordyn Carini while she is out on Family Medical Leave.  We are fortunate to have Mrs. LaDuke join us during these interesting times!

 MS-HS Principal Report (Nicholas DeBaker)

The month of March was a roller coaster ride with all of the uncertainty of school given the global pandemic. We started with school closure on March 13th and began prepping for a longer closure on March 16. We met as a staff in the morning and developed a plan for distance learning. We divided the school day up in half with periods 1-4 delivering lessons on Monday and Wednesday. Periods 5-8 delivering lessons on Tuesdays and Thursdays. Friday we allowed for students to have as a work day. Our goal was to provide instruction to students on essential skills that did not overwhelm them nor required them to engage at certain times. We wanted to be cognizant of the fact that each student’s responsibilities in the home are different. It was truly impressive to watch the staff brainstorm and problem solve in real time. The lessons they have created are innovative and student centered

  Director of Athletics & Activities Report

 State of Spring Athletics

  • Cancelled indefinitely at this time.
  • WIAA has not given a date of return, or if we are returning.
  • WIAA Board of Control will be meeting on April 21st, may know more after then.

Seniors

  • Highlighting our seniors signed up for Spring Athletics on social media
  • Kohler School participated in Be The Light WI last Friday night.  Turned lights on at 8:00 pm for 20 minutes to show support for our athletes and seniors.  Scoreboard read 2020. Over 200 schools, Miller park, and Lambeau Field participated.
  • All senior athletes will earn a varsity letter for their spring season.

Coaches

  • All spring coaches were offered professional development opportunities in lieu of time spent on coaching to receive their contracts.
  • HS Coaches 6 hours per week and MS Coaches 4 hours per week
  • Coaches doing the PD will receive their full contracted pay.  Coaches choosing not to complete it will receive ⅓ of their contract, to reflect time spent during the off season (for planning, open gyms, coaches meetings, etc).

Director of Special Education & Pupil Services Report

 Pupil Services:

We continue to provide support and services to staff, students, and families with a focus on wellness and mental health.  The following are some of the services being provided:

  • Wellness resources
  • Weekly check-ins for students at-risk
  • Class meetings
  • Academic and Career Planning
  • Individual conferencing
  • Optional Wellness Classes
  • Parent tips on virtual learning
  • New Crisis Protocol & Mandatory Reporting procedures for virtual/distance learning
  • Staff consult to ensure equity and access to learning for all students

Special Education:

We continue to stay current on all legal and professional recommendations regarding services, FAPE, confidentiality issues, special education etc., during the COVID-19 emergency.

Staff have connected with all students and parents. Services have all been designed and are now being implemented. They include a hybrid of delivery modes from phone calls, google classroom, Zoom/Google Meet live instruction, parent consult, and home based activities.

We continue to meet legal guidelines around 504 accommodations and IEP Services (special education) as well as legal requirements for evaluations and plans.  Parent feedback has been positive.

Review of District Finances

The Finance Committee met April 8, 2020 and reviewed the monthly revenues and expenditures.  The Committee also reviewed the timeline leading into the 2020-21 school year budget.  Specifically, the Committee will review a preliminary budget in May/June and, per state statute, the Board will then approve a preliminary budget in June.  Per normal process, the final budget for the 2020-21 school year will be approved in October after state aid is certified.  Given the current and uncertain environment resulting from covid19, the budget process will be extremely fluid this year.

 Consent Agenda

 Approval of March 9, 2020 Board minutes

  1. Approval of Invoices
  2. Report of the finance committee
    1. Recommendation to approve administrative paid leave for hourly support staff employees (for working calendar days between March 17-April 3)
    2. Recommendation to approve 2020-2021 teacher contracts in May
    3. Discussion of 2020-2021 budget
  3. Report of the policy committee
    1. Recommendation to approve policy revisions as recommended by NEOLA
    2. Recommendation to approve new policies as recommended by NEOLA

Mrs. Reilly moved to approve the consent agenda.  Mr. Nonhof seconded the motion.  All ayes. Motion carried.

 Action and/or Discussion Items

 Appoint CESA 7 Representative

 Given there were no volunteers, Dr. Bishop appointed herself as the CESA 7 representative.

Approve the maternity leave request for Jordan Carini, 2nd grade teacher

Mr. Johnson moved to approve the maternity leave request for Jordan Carini.  Mr. Pethan seconded the motion.  All ayes. Motion carried.

Approve the hire of Nancy Kurten, 50% 2nd grade teacher for the 2020-2021 school year

 Mr. Nonhof moved to approve the hire of Nancy Kurten, 50% 2nd grade teacher for the 2020-2021 school year.  Mr. Pethan seconded the motion.  All ayes. Motion carried.

Approve the hire of Rachel Holk, MS Social Studies teacher

 Mrs. Reilly moved to approve the hire of Rachel Holk.  Mr. Nonhof seconded the motion.  All ayes. Motion carried.

Approve administrative paid leave for hourly support staff employees (for working calendar days between March 17-April 3) as recommended by the finance committee

 Mr. Pethan moved to approve administrative paid leave for hourly support staff employees (for working calendar days between March 17-April 3).  Mrs. Reilly seconded the motion.  All ayes. Motion carried.

Approve the policy revisions as recommended by NEOLA and the policy committee and waive the second reading

 Mr. Nonhof moved to approve the following policy revisions and waive the second reading:

po5111–REVISED BY THE DISTRICT–ELIGIBILITY OF RESIDENT/NONRESIDENT STUDENTS

po5540 – REVISED BY THE DISTRICT – THE SCHOOLS AND GOVERNMENTAL AGENCIES

po8450 – REVISED CONTROL OF CASUAL-CONTACT COMMUNICABLE DISEASES

po0167.1 – REVISED BYLAW – COVID-19 SPECIAL UPDATE – VOTING

po0100 – DEFINITIONS

po0121 – REVISED BYLAW – VOL. 29, NO. 1 – AUTHORITY

po0142.5 – REVISED BYLAW – VOL. 29, NO. 1 – VACANCIES

po0143 – REVISED BYLAW – VOL. 29, NO. 1 – AUTHORITY OF INDIVIDUAL BOARD MEMBERS

po0144.3 – REVISED BYLAW – VOL. 29, NO. 1 – CONFLICT OF INTEREST

po0164.2 – REVISED BYLAW – VOL. 29, NO. 1 – SPECIAL MEETINGS

po0167.6 – REVISED BYLAW – VOL. 29, NO. 1 – E-MAIL – PUBLIC RECORDS

po0167.7 – REVISED BYLAW – VOL. 29, NO. 1 – USE OF PERSONAL COMMUNICATION DEVICES

po0174.2 – REVISED POLICY – VOL. 29, NO. 1 – SCHOOL PERFORMANCE REPORT

po1130 – REVISED POLICY – VOL. 29, NO. 1 – CONFLICT OF INTEREST

po1213 – REVISED POLICY – VOL. 29, NO. 1 – STUDENT SUPERVISION AND WELFARE

po1241 – REVISED POLICY – VOL. 29, NO. 1 – NON-REEMPLOYMENT OF THE DISTRICT ADMINISTRATOR

po1461 – REVISED POLICY – VOL. 29, NO. 1 – UNREQUESTED LEAVES OF ABSENCE/FITNESS FOR DUTY

po1619.01 – REVISED POLICY – VOL. 29, NO. 1 – PRIVACY PROTECTIONS OF SELF-FUNDED GROUP HEALTH PLANS

po1619.02 – REVISED POLICY – VOL. 29, NO. 1 – PRIVACY PROTECTIONS OF FULLY INSURED GROUP HEALTH PLANS

po1662 – REVISED POLICY – VOL. 29, NO. 1 – EMPLOYEE ANTI-HARASSMENT

po2210 – REVISED POLICY – VOL. 29, NO. 1 – CURRICULUM DEVELOPMENT

po2260.01 – REVISED POLICY – VOL. 29, NO. 1 – SECTION 504/ADA PROHIBITION AGAINST DISCRIMINATION BASED ON DISABILITY

po2260 – REVISED POLICY – VOL. 29, NO. 1 – NONDISCRIMINATION AND ACCESS TO EQUAL EDUCATIONAL OPPORTUNITY

po2261 – REVISED POLICY – VOL. 29, NO. 1 – TITLE I SERVICES

po2261.01 – REPLACEMENT POLICY – VOL. 29, NO. 1 – PARENT AND FAMILY MEMBER PARTICIPATION IN TITLE I PROGRAMS

po2271.01 – REVISED POLICY – VOL. 29, NO. 1 – START COLLEGE NOW PROGRAM

po2700.01 – REVISED POLICY – VOL. 29, NO. 1 – SCHOOL PERFORMANCE AND ACCOUNTABILITY REPORTS

po3122.01 – REVISED POLICY – VOL. 29, NO. 1 – DRUG-FREE WORKPLACE

po3125 – REVISED POLICY – VOL. 29, NO. 1 – EDUCATOR LICENSING

po3161 – REVISED POLICY – VOL. 29, NO. 1 – UNREQUESTED LEAVES OF ABSENCE/FITNESS FOR DUTY

po3213 – REVISED POLICY – VOL. 29, NO. 1 – STUDENT SUPERVISION AND WELFARE

po3230 – REVISED POLICY – VOL. 29, NO. 1 – CONFLICT OF INTEREST

po3340 – REVISED POLICY – VOL. 29, NO. 1 – GRIEVANCE PROCEDURE

po3362 – REVISED POLICY – VOL. 29, NO. 1 – EMPLOYEE ANTI-HARASSMENT

po3410.01 – REVISED POLICY – VOL. 29, NO. 1 – COMPENSATION FOR PART-TIME STAFF

po3419.01 – REVISED POLICY – VOL. 29, NO. 1 – PRIVACY PROTECTIONS OF SELF-FUNDED GROUP HEALTH PLANS

po3419.02 – REVISED POLICY – VOL. 29, NO. 1 – PRIVACY PROTECTIONS OF FULLY INSURED GROUP HEALTH PLANS

po3430 – REVISED POLICY – VOL. 29, NO. 1 – LEAVES OF ABSENCE

po3431 – REVISED POLICY – VOL. 29, NO. 1 – EMPLOYEE LEAVES

po4122.01 – REVISED POLICY – VOL. 29, NO. 1 – DRUG-FREE WORKPLACE

po4161 – REVISED POLICY – VOL. 29, NO. 1 – UNREQUESTED LEAVES OF ABSENCE/FITNESS FOR DUTY

po4213 – REVISED POLICY – VOL. 29, NO. 1 – STUDENT SUPERVISION AND WELFARE

po4230 – REVISED POLICY – VOL. 29, NO. 1 – CONFLICT OF INTEREST

po4340 – REVISED POLICY – VOL. 29, NO. 1 – GRIEVANCE PROCEDURE

po4362 – REVISED POLICY – VOL. 29, NO. 1 – EMPLOYEE ANTI-HARASSMENT

po4410.01 – REVISED POLICY – VOL. 29, NO. 1 – COMPENSATION FOR PART-TIME STAFF

po4419.01 – REVISED POLICY – VOL. 29, NO. 1 – PRIVACY PROTECTIONS OF SELF-FUNDED GROUP HEALTH PLANS

po4419.02 – REVISED POLICY – VOL. 29, NO. 1 – PRIVACY PROTECTIONS OF FULLY INSURED GROUP HEALTH PLANS

po4430 – REVISED POLICY – VOL. 29, NO. 1 – LEAVES OF ABSENCE

po4431 – REVISED POLICY – VOL. 29, NO. 1 – EMPLOYEE LEAVES

po5113 – REVISED POLICY – VOL. 29, NO. 1 – OPEN ENROLLMENT PROGRAM (INTER-DISTRICT)

po5200 – REVISED POLICY – VOL. 29, NO. 1 – ATTENDANCE

po5200.01 – REVISED POLICY – VOL. 29, NO. 1 – FULL-TIME STUDENT

po5330 – REVISED POLICY – VOL. 29, NO. 1 – ADMINISTRATION OF MEDICATION/EMERGENCY CARE

po5461 – REVISED POLICY – VOL. 29, NO. 1 – CHILDREN AT-RISK OF NOT GRADUATING FROM HIGH SCHOOL

po5517 – REVISED POLICY – VOL. 29, NO. 1 – STUDENT ANTI-HARASSMENT

po5630 – REVISED POLICY – VOL. 29, NO. 1 – CORPORAL PUNISHMENT

po6220 – REVISED POLICY – VOL. 29, NO. 1 – BUDGET PREPARATION

po6325 – REVISED POLICY – VOL. 29, NO. 1 – PROCUREMENT – FEDERAL GRANTS/FUNDS

po6520 – REVISED POLICY – VOL. 29, NO. 1 – PAYROLL DEDUCTIONS

po6605 – REVISED POLICY – VOL. 29, NO. 1 – CROWDFUNDING

po6800 – REVISED POLICY – VOL. 29, NO. 1 – SYSTEM OF ACCOUNTING

po7440.01 – REVISED POLICY – VOL. 29, NO. 1 – VIDEO SURVEILLANCE AND ELECTRONIC MONITORING

po7455 – REVISED POLICY – VOL. 29, NO. 1 – ACCOUNTING SYSTEM FOR FIXED ASSETS

po7540 – REVISED POLICY – SPECIAL UPDATE – SOCIAL MEDIA – NOVEMBER 2019 -TECHNOLOGY

po7540.01 – REVISED POLICY – VOL. 29, NO. 1 – TECHNOLOGY PRIVACY

po7540.02 – REPLACEMENT POLICY – SPECIAL UPDATE – SOCIAL MEDIA – NOVEMBER 2019 – WEB CONTENT, APPS, AND SERVICES

po7540.03 – REVISED POLICY – VOL. 29, NO. 1 – STUDENT TECHNOLOGY ACCEPTABLE USE AND SAFETY

po7540.04 – REVISED POLICY – VOL. 29, NO. 1 – STAFF TECHNOLOGY ACCEPTABLE USE AND SAFETY

po8146 – REVISED POLICY – VOL. 29, NO. 1 – NOTIFICATION OF EDUCATIONAL OPTIONS

po8310 – REVISED POLICY – VOL. 29, NO. 1 – PUBLIC RECORDS

po8315 – REVISED POLICY – VOL. 29, NO. 1 – INFORMATION MANAGEMENT

po8320 – REVISED POLICY – VOL. 29, NO. 1 – PERSONNEL RECORDS

po8320.01 – REVISED POLICY – VOL. 29, NO. 1 – UNAUTHORIZED ACQUISITION OF STAFF PERSONAL INFORMATION

po8390 – REVISED POLICY – VOL. 29, NO. 1 -ANIMALS ON DISTRICT PROPERTY

po8330 – REVISED POLICY – VOL. 29, NO. 1 – STUDENT RECORDS

po8800 – REVISED POLICY – VOL. 29, NO. 1 – RELIGIOUS AND PATRIOTIC CEREMONIES AND OBSERVANCES

po9130 – REVISED POLICY – VOL. 29, NO. 1 – PUBLIC REQUESTS, SUGGESTIONS, OR COMPLAINTS

Mrs. Reilly seconded the motion.  Discussion was held. All ayes. Motion carried.

Approve the new policies as recommended by NEOLA and the policy committee and waive the second reading

 Mr. Johnson moved to approve the following new policies and waive the second reading:

po2261.03 – NEW POLICY – VOL. 29, NO. 1 – DISTRICT AND SCHOOL REPORT CARD

po7544 – NEW POLICY – SPECIAL UPDATE – SOCIAL MEDIA – NOVEMBER 2019 – USE OF SOCIAL MEDIA

po8420.01 – NEW POLICY – SPECIAL UPDATE – CORONAVIRUS DISEASE (COVID-19) – MARCH 2020 – EPIDEMICS AND PANDEMICS

Mr. Nonhof seconded the motion.  Discussion was held. All ayes.  Motion carried.

Adjournment

Mr. Johnson moved to adjourn. Mrs. Reilly seconded the motion. Dr. Bishop thanked Mr. Johnson for his service to the Board and wished him well in future elections. All ayes. The meeting adjourned at 7:13 p.m.

 

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