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Board of Education Regular Meeting Minutes – June 8, 2020

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Call to Order

Dr. Bishop called the meeting to order at 5:30 p.m. in the Zoom Virtual Meeting.  Zach Pethan called roll.  The following board members were present:  Carl Nonhof, Jane Bishop, Sharon Reilly, and Tarra Mikolyzk and Zach Pethan.

Statement of Public Notice
June 5, 2020

Approval of Agenda
Mr. Nonhof moved to approve the agenda. Mrs. Reilly seconded the motion.  All ayes. Motion carried.

Survey Results for Potential Referendum
A representative from School Perceptions and a representative from Bray Architects presented.

Board President’s Report (Dr. Jane Bishop)
No report

Superintendent’s Report (Quynh Trueblood)

Kohler School Foundation
The Kohler School Foundation approved over 68K in grants for Kohler Schools to take it beyond the basics during a time of global economic uncertainty.  In this context, this grant is extraordinary and generous. The Foundation and District will continue to navigate through this societal challenge with sensitivity, gratitude, and optimism.

Parents and Grandparents
Thank you Dr. Bishop for your acknowledgement of the staff, of me, and of the families in your letter to the editor in the Kohler Villager newspaper. We know it is true that parents and grandparents are the first teachers in children’s lives. When our schools closed and the children had to do school work at home, I thought how fortunate our children are and how relieved I felt to know they would be in their homes where loving support, caring discipline, stability and comfort, healthy civility, and high expectations are established. I extend my sincere thanks to each parent and grandparent for setting the foundation for the children to continue to learn during the school closure. A well-deserved summer is here.

COVID-19 Update
The big question: What does school look like in the Fall? Without orders, rules, and standards in place after June 30, all decisions are reappropriated to the district. This makes things quite challenging because the decisions hang along an evolving risk and resource continuum. To do it right, we are going to exercise supreme patience to plan and prepare using key and timely information while gating in two week intervals.

The decisions are anchored in three areas:

Health – Presently there is guidance from the CDC and the DHS on best practices that are difficult to implement and can be impractical.

Department of Public Instruction – The department will release guidance on reopening K12 schools. The document was developed in coordination with the DHS, WASDA and SAA to produce a return to school document.

FIscal – There is no question there is future financial impact. The magnitude is yet to be determined by the state and the federal government.

The administration will be patient and hard at work to safely reopen our schools for learning.

Elementary Principal Report (Lisa Greene)
Parents picked up the students’ belongings and we are closing up the school year this week. We are so thankful and grateful for all the parent and community support during our last quarter of school under these unusual and unique circumstances.

It has been a wonderful and exhilarating school year!

MS-HS Principal Report (Nicholas DeBaker)
We had a very successful belongings pick up and drop off. We staggered it with middle school going one day and high school going the other. It was great to see the kids for the first time in a long time face to face. We had a huge staff turn out as well who came to help support. The highlight of the two days was the seniors being able to pull off their annual senior prank!

The end of the month has also seen two traditional graduation events held virtually for the first time. Both honors night and baccalaureate were held on a virtual platform this year. We had a lot of positive feedback from parents and students. We also hosted a live zoom event for honors night so that staff and students could view it together. It was a lot of fun to watch everyone cheer as awards were given out.

Review of District Finances
The Finance Committee met June 5, 2020 and reviewed the monthly revenues and expenditures.  The Committee also reviewed the preliminary budget for the 2020-21 school year and is recommending it to the full Board for approval.  As previously stated, covid19 has created an uncertain environment causing the budget process to be extremely fluid this year.  It is likely that budget changes will occur between this preliminary budget and the final budget which is approved in October 2020.  The District is positioned to deal with potential changes and to ultimately present a balanced budget for the 2020-21 school year.

Consent Agenda

  1. Approval of May 11, 2020 Board minutes
  2. Approval of Invoices
  3. Report of the finance committee
    – Recommendation to the full board to approve the preliminary budget
    – Recommendation to the full board to approve designating funds to the – “Committed Fund Balance”
  4. Report of the human resources committee
    – Recommendation to the full board to approve the hire of Nathan DePagter
    Mr. Pethan moved to approve the consent agenda.  Mrs. Reilly seconded the motion.  All ayes. Motion carried.

Action and/or Discussion Items

Approve the 2020-2021 preliminary budget as recommended by the finance committee
Mr. Nonhof moved to approve the 2020-2021 preliminary budget.  Mrs. Reilly seconded the motion.  Discussion was held.  All ayes. Motion carried..

Approve designating funds to the “Committed Fund Balance” for the following purposes, resulting in the following balances: Facilities & Maintenance Projects $1,350,311, Declining Enrollment $541,481, Memorial Theatre $666,667, Ebben Field Master Plan $270,357 and Learning Environment Improvements $329,643 as recommended by the finance committee
Mr. Pethan moved to approve designating funds to the “Committed Fund Balance” for the following purposes, resulting in the following balances: Facilities & Maintenance Projects $1,350,311, Declining Enrollment $541,481, Memorial Theatre $666,667, Ebben Field Master Plan $270,357 and Learning Environment Improvements $329,643 as recommended by the finance committee.  Mrs.Mikolyzk seconded the motion.  Discussion was held.  All ayes. Motion carried.

Approve the hire of Nathan DePagter, HS Social Studies Teacher, as recommended by the HR committee
Mrs. Mikolyzk moved to approve the hire of Nathan DePagter.  Mr. Nonhof seconded the motion.  Discussion was held. All ayes. Motion carried.

Adjournment
Mr. Pethan moved to adjourn. Mr. Nonhof seconded the motion.  All ayes. The meeting adjourned at 7:09 p.m.

 

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