Board of Education – Regular Meeting Minutes, June 17, 2019

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Call to Order
Jane Bishop called the meeting to order at 5:30 p.m. in the Kohler Public Library.  Carl Nonhof called roll.  The following board members were present:  Sharon Reilly, John Horneck, Jane Bishop, Carl Nonhof and Zach Pethan.

Statement of Public Notice
June 14, 2019

Approval of Agenda
Mrs. Reilly moved to approve the agenda. Mr. Horneck seconded the motion.  All ayes. Motion carried.

Persons Requesting to Address Members of the Board
Parents, students, and community members addressed the board regarding open enrollment, co-op sports programs, and middle school coaches.  The following people each spoke regarding one or all of these topics:  Tom Gast, Tom West, Nikith Ramagoni, Sarah Mirocha, Aaron Justinger, Robin Stock, Jacob Porter, Sonja Heins, Erica Cunliffe-Owen, Rosa Hartman, Hunter Fihn, and Ken Roeder.

Security Protocol
Dr. Cindy Payne and Mr. Matt Kautzer presented.

Board President’s Report (Dr. Jane Bishop)
The scroll night speaker will be selected by the graduating class.  The high school principal will meet with the speaker and give guidance.

Superintendent’s Report (Quynh Trueblood)
Year End Recognition and Awards
Dr. Jane Bishop addressed the faculty and staff and gave thanks for their hard work and service.
Dr. John Egan gave a tribute and farewell to Deb LaDuke for her servant heart and 23 years of service.
Quynh Trueblood recognized the administrative team or their outstanding leadership in her absence and the faculty and staff for a terrific year and their outpouring of support for Tess and her family.
Paula Anderson, Lisa Greene, and Cindy Payne were an incredible trio in their presentation of the 2019 Support Staff of the Year – Philip Samuels and 2019 Teacher of the Year – Jeff Smith (standing ovation).
The 2019 Service Awards recipients:
10 Year Awards – Lynn Vander Schaaf and Jeff Smith
15 Year Awards – Linda Neil and Betty Bley
20 Year Awards – Matt Bayens, Deb Gordon, and Lori Ollmann
Heartfelt goodbyes and thanks to Kelli Vroom, Lori Ollmann, and Tim Brown for their service and best wishes to each of them.
Thanks to the wellness committee for setting two goals the faculty met: participation in biometric screening and an overall health risk score of good and excellent.  The reward was a creative and healthy breakfast provided by Chef Jeff.

Year End Progress
Progress At-a-Glance is postponed to the August meeting.

Graduation
Congratulations to the 47 member Class of 2019.  The ceremonial traditions remain strong with Honors Night, Baccalaureate, Scroll Night, and Commencement.  Each event is scored by a million details for which an army of people who are responsible take pride. The ultimate gift by these traditions is preparing each graduate to go out into the world to demonstrate character and moral values, to be productive in society, and to improve the communities in which they live.

Elementary Principal Report (Lisa Greene)
What a great year we had!  I am so proud of our wonderful staff, our incredible students and so very grateful for the support we receive every day from parents, the Kohler School Friends, The Kohler School Foundation, our school board, and our community! We are so very lucky and appreciative of you all!! Thank you!
We ended our year with a PBIS celebration with a Kona Ice treat. It was a great end to a great year!

MS-HS Principal Report (Timothy Brown)
No Report

Annual Seclusion & Restraint Report
Dr. Payne reported that during the 2018/2019 school year, there was one incident of physical restraint in the elementary school. This student was a student with a disability. There were no incidents of physical restraint in the middle or high school. There were no incidents of seclusion in the elementary, middle or high school.

Review of District Finances
The finance committee met on June 14, 2019 to discuss designating funds to the “committed fund balance.”  The state budget is in the process of going through the state assembly and the senate.

Consent Agenda
Approval of May 13, 2019 board meeting minutes
Approval of Invoices
Report of the Committee of the Whole
Bray Architect presentation
Discussion of open enrollment seats and the preliminary budget
Report of the finance committee
Recommendation to approve wait listed open enrollment applications based on the open enrollment seat analysis
Recommendation to approve preliminary budget
Recommendation to approve designating funds to the “committed fund balance”
Mr.Horneck moved to approve the consent agenda.  Mr. Pethan seconded the motion.  All ayes. Motion carried.

Action and/or Discussion Items
Appoint committee members
Dr. Bishop appointed Mr. Horneck and Mrs. Reilly to the finance committee, Dr. Bishop and Mr. Nonhof to the policy committee, Mr. Pethan and Dr. Bishop to the HR committee, and Mr. Pethan and Dr. Bishop to the curriculum & instruction committee.

Approve the a total of 59 open enrollment applications based on the open enrollment available seats analysis as recommended by the finance committee
Mr. Horneck moved to approve a total of 59 open enrollment applications based on the open enrollment available seats analysis.  Mrs. Reilly seconded the seconded the motion.  Discussion was held.  All ayes. Motion carried.

Approve the 2019-2020 preliminary budget as recommended by the finance committee
Mr. Reilly moved to approve the 2019-2020 preliminary budget.  Mr. Nonhof seconded the motion.  All ayes. Motion carried.

Approve designating funds to the “Committed Fund Balance” for the following purposes: Facilities & Maintenance Projects $920,328, Declining Enrollment $382,392, and the Memorial Theatre $1,000,000
Mr. Horneck moved to designate funds to the “Committed Fund Balance” for the following purposes: Facilities & Maintenance Projects $920,328, Declining Enrollment $382,392, and the Memorial Theatre $1,000,000.  Mr. Pethan seconded the motion.  All ayes. Motion carried.

Approve the administrative contract for Nick DeBaker, MS-HS Principal for the 2019-2020 and 2020-2021 school years
Mr. Nonhof moved to approve the administrative contract for Nick DeBaker for the 2019-2020 and 2020-2021 school years.  Mr. Horneck seconded the motion.  All ayes. Motion carried.

Adjournment
Mr. Horneck moved to adjourn. Mrs. Reilly seconded the motion. All ayes. The meeting adjourned at 7:24 p.m.

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