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Board of Education regular meeting minutes for May 11, 2020

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Call to Order

Dr. Bishop called the meeting to order at 5:30 p.m. in the Zoom Virtual Meeting.  Paula Anderson called roll.  The following board members were present:  Carl Nonhof, Jane Bishop, Sharon Reilly, and Tarra Mikolyzk.  Zach Pethan joined the meeting at 5:32 pm.

Statement of Public Notice

May 8, 2020

Approval of Agenda

Mr. Nonhof moved to approve the agenda. Mrs. Reilly seconded the motion.  All ayes. Motion carried.

Time to Shine

Mike Retzinger, KPS speech therapist, is a 2020 Herb Kohl Fellowship Award recipient. The Kohl Teacher Fellowship program recognizes and supports teaching excellence and innovation in the State of Wisconsin, USA. The goal is to support teachers in the pursuit of their unrealized goals for their classrooms or professional development. The 100 Herb Kohl Fellowship recipients and the 100 schools of those teachers will each receive a $6,000 grant.

Kohler School Foundation 2020-2021 proposal

Quynh Trueblood presented to the board the proposal that will be discussed at the Kohler School Foundation board meeting on May 27, 2020.

Board President’s Report (Dr. Jane Bishop)

Dr. Bishop promoted the May WASB webinars for board members. “Understanding legal roles & responsibilities” and “Plan effective board meetings” are just two of the topics presented this month.

Superintendent’s Report (Quynh Trueblood)

AWARD

Dr. Cindy Payne is the recipient of the Wisconsin Council of Administrators of Special Services Award for Providing Outstanding Services to Students.  Well deserved and congratulations to Cindy Payne!

SURVEY RESULTS FOR POTENTIAL REFERENDUM UPDATE 

The presentation is postponed due to the present covid-19 conditions.  From the start, the board and administration valued the public’s high interest in long range capital improvements for the future.  We know the state of the economy, timling, and stakeholder engagement are critical to this mission.

COVID-19 UPDATE

Teachers and all essential staff continue to do good work. There is no shortage of caring, going the extra extra mile, and problem solving.  In honor of National Teacher and Staff Appreciation Week, I’m sharing a message I sent to district employees because it is worth repeating:

It is safe to say that in the past 9 weeks every household with school age children across the entire world knows what it is like to walk in the shoes of teachers, counselors, aides, lunch and playground supervisors, cleaners, kitchen staff, nurses, business managers, technology coordinators, administrative assistants, human resource managers, facilities and grounds directors, activities and athletic directors, principals, curriculum and assessment directors, special education directors, and even superintendents.

The entire world knows personally what it takes to educate children – and it’s a mighty amount. The truth is: You are the mighty. You rise when others fall. For this, and in celebration of Teacher and Staff Appreciation week, and if we were together at school, I imagine it would be really special to look you in the eyes, shake your hand, thank you, and stay there for a little while.

I see you, the world sees you, and we thank you.

State Superintendent Carolyn Stanford Taylor articulated 4 phases schools face in the Covid-19 environment. These 4 phases include: Crisis, Re-entry, Recovery, and New Normal. We are preparing for the re-entry phase.  The District is organizing two critical teams: a virtual learning team and a pandemic team. The load is extraordinary to close out this year and concurrently plan and implement for school re-opening next year.  This is where the administration spends all of its time and energy. The strategic plan process has been disrupted. As a consequence, the planning framework and timeline must be adjusted. We can not devote the time needed to make progress on the plan. But be assured that at the first opportunity, we will resume that work.

Elementary Principal Report (Lisa Greene)

The teachers report a high level of engagement of students during our virtual learning format.

We had a second paper packet pickup for grades JK, Kindergarten, grade 1, 3 and 4. We had 100% of the materials picked up over the 2 day window. The support we have received from parents is simply astounding.  We are so grateful for the incredible work of the Kohler parents! They are doing such an amazing job working with the teachers to ensure the students continue learning!

We are working on a plan for parents to come and pick up the students personal belongings from their desks.

Mrs. Deb LaDuke has taken over for Mrs. Carini. We are so happy to have Mrs. LaDuke return to us.  Mrs. Carini will be back on June 1 to finish up the school year.

As of today, Mrs. Bruggink returns from her leave.  Mrs. Kurten and Mrs. Brugging worked together today to ensure a smooth transition for the kids. I would like to thank Mrs. Kurten for the wonderful job she did filling in for Mrs. Bruggink.

MS-HS Principal Report (Nicholas DeBaker)

We released our second semester grading policy for virtual learning. We created a hybrid policy based on the idea of “Do No Harm” that several districts had already implemented. The policy allows for maximum flexibility to students who may have been negatively affected by the global pandemic. The model gives students and families multiple options. We have received a lot of positive feedback in regards to allowing students the flexibility to focus on areas of concern or interest.

The middle and high school have been receiving positive feedback from parents and students in regards to our virtual learning. Teachers have been making it a point to schedule opportunities for face to face interaction with students and provide feedback on assignments.

Review of District Finances

The Finance Committee met May 8, 2020 and reviewed the monthly revenues and expenditures.  The Committee also reviewed the preliminary budget for the 2020-21 school year which has been prepared using known and current variables. This preliminary budget will be presented to the Board in June and, per state statute, must be approved by the Board in June.  Per normal process, the final budget for the 2020-21 school year will be approved by the Board in October after state aid is certified.  Given the current and uncertain environment resulting from covid19, the budget process will be extremely fluid this year.

Consent Agenda

Approval of April 13, 2020 Board minutes

Approval of Invoices

Report of the finance committee

Discussion of the preliminary budget

Report of the human resources committee

Recommendation to approve the updated teacher contract template

Recommendation to approve the updated superintendent evaluation tool

Mrs. Reilly moved to approve the consent agenda.  Mr. Nonhof seconded the motion.  All ayes. Motion carried.

Action and/or Discussion Items

Election of Officers

Paula Anderson called for nominations for board president.  Dr. Jane Bishop nominated herself.  There were no other nominations. All ayes.  Dr. Jane Bishop is president.

Dr. Bishop called for nominations for vice-president.  Sharon Reilly nominated herself.  There were no other nominations.  All ayes.  Mrs. Sharon Reilly is vice-president.

Dr. Bishop called for nominations for treasurer.  Carl Nonhof nominated himself.  There were no other nominations.  All ayes.  Mr. Carl Nonhof is treasurer.

Dr. Bishop called for nominations for clerk.  Zachary Pethan nominated himself.  There were no other nominations.  All ayes.  Mr. Zachary Pethan is clerk.

Appoint committee members

Dr. Bishop appointed the following committee members:  Carl Nonhof and Sharon Reilly to the finance committee; Jane Bishop and Carl Nonhof to the policy committee; Jane Bishop and Tarra Mikolyzk to the human resources committee; Zach Pethan and Sharon Reilly to the curriculum & instruction committee; Jane Bishop and Zach Pethan to building & grounds committee.

Set Monthly Meeting Date

Mr. Pethan moved to set the monthly meeting dates as the second and fourth Monday of the month. Mrs. Reilly seconded the motion.  Discussion was held. All ayes. Motion carried.

Designation of Depository

Mrs. Reilly moved to continue the relationshop with Associated Bank, Sheboygan Division, as the designated depository.  Mr. Nonhof seconded the motion.  All ayes. Motion carried.

Designation of Newspaper

Mrs. Reilly moved to approve the Sheboygan Press as the School District of Kohler official newspaper designee.  Mrs. Mikolyzk seconded the motion.  All ayes. Motion carried.

Designation of Kohler Villager

Mr. Nonhof moved to approve the Kohler Villager as the newspaper publication of Board meeting minutes.  Mr. Pethan seconded the motion.  All ayes. Motion carried.

Designation of Legal Advisor

Mr. Pethan moved to continue Jim Korom from von Briesen & Roper as the Kohler School District legal advisor. Mrs. Reilly seconded the motion.  All ayes. Motion carried.

Announcement of School Board Terms

Dr. Bishop announced the following:

Tarra Mikolyzk, term beginning in the year 2020 and ending in the year 2021

Carol Nonhof, term beginning in the year 2018 and ending in the year 2021

Jane Bishop, term beginning in the year 2019 and ending in the year 2022

Zachary Pethan term beginning in the year 2019 and ending in the year 2022

Sharon Reilly, term beginning in the year 2020 and ending in the year 2023

Approved 2020-2021 teacher contracts

Mr. Nonhof moved to approve the 2020-2021 teacher contracts.  Mrs. Mikolyzk seconded the motion.  All ayes. Motion carried.

Approve the policy revisions for policy 6116—Time & Effort Reporting as recommended by NEOLA and DPI and waive the second reading

Mr. Pethan moved to approve the policy revisions for policy 6116—Time & Effort Reporting and waive the second reading.  Mrs. Reilly seconded the motion.  All ayes. Motion carried.

Adjournment

Mr. Nonhof moved to adjourn. Mr. Pethan seconded the motion.  All ayes. The meeting adjourned at 6:55 p.m.

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