Board of Education Regular Meeting – March 12, 2018

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Call to Order

Steve called the meeting to order at 5:30 p.m. in the Kohler Public Library.  John called roll.  The following board members were present:  Steve Cassady, Sharon Reilly, John Horneck, Chad Hamilton and Jane Bishop.

Statement of Public Notice

March 9, 2018

Approval of Agenda

Dr. Bishop moved to approve the agenda. Mrs. Reilly seconded the motion.  All ayes. Motion carried.

Persons Requesting to Address Members of the Board

None

Ebben Field master planning presentation by Rettler Corporation

Dr. Bishop moved to table the presentation until April.  Mrs. Reilly seconded the motion. All ayes. Motion carried.

Board President’s Report

Mr. Cassady thanked the board for the opportunity to serve as its leader over the last two years.

Superintendent’s Report (Quynh Trueblood)

Retirement

We congratulate Mr. Dumez on his retirement after 39 illustrious years of service to the students and the teaching profession; 38 of those years have been with the Kohler School District.  He has indelibly shaped the minds and bodies of over 750 students and 300 athletes.  It was not an easy decision for him because he still loves teaching and coaching. He now believes it is time for him to live life with his grandchildren.  He is an all-star human being.  We will honor him at the end of year celebration on May 11.

Fund Balance Management

The finance cmte has dedicated its time to managing the district’s fund balance.  This work is key to aligning resources to the strategic priorities and to stewardship.  I thank Sharon Reilly, John Horneck and Matt Kautzer for their leadership.

School Safety

Our school community, along with the nation and world, are deeply saddened and awakened by the school shooting in Parkland, FL.  Over two dozen parents attended Coffee Talk with me with heightened interest in school safety following the Parkland shooting. School safety and security has been and continues to be a top and urgent priority.  The district’s strategic approach encompasses Prevention, Preparedness, and Infrastructure.

Prevention – Culture of Inclusion and Safe Reporting

Prevention rests on the foundation of healthy and firm relationships.  We are going from strength to strength with time and resources invested in social/emotional education, Positive Behavior Interventions and Supports, and reporting APPs for students.

Preparedness – Education, Practice Drills, and Communication

We will be conducting, as we have in the past, an assessment of our security systems and practices.  In collaboration with the Kohler Public Library, we are offering education to the community on Safe and Healthy Schools speaker series.  The series includes CRASE mindset, Building Resilience in Adolescents, and How to Talk to Your Kids about Safety. To take us to the next level of preparedness, teacher workgroups by grade and school bands will write developmental lessons for students on responding in active threat events. Preparing advance key information to parents during an event and to test our alert and communication system is the present key work.

Infrastructure – Systems and Barriers

We work closely with law enforcement and special agencies to develop response plans for a broad range of events regularly.  A third party assessment will be conducted, from which priorities will be determined and short and long term goals set for improvement.  We are committed to accessing and leveraging all resources available to ensure we achieve our goals to prevent, prepare, and have in place the necessary infrastructure in place.

Elementary Principal Report (Lisa Greene)

Kohler Elementary has been awarded the Think Kindness School of the Month.  We will be featured on their website and in their Think Kindness blog.  We are so honored to be nationally recognized for the success of our Kindness Challenge.

The Forward testing window opens March 19.

MS-HS Principal Report (Timothy Brown)

There is no doubt that the past few weeks have been trying times for everyone in and around our schools.  School safety and mental health have been on the forefront of my radar for most of the month of February.  Our immediate goals of ensuring security, student safety, and communication to our internal stakeholders has been accomplished.

To those ends, below is an overview of that which is on our plate:

Vaping/e-cigarettes.  We have seen an increase in student activity around vaping.  This is a relatively new phenomenon that is also occurring within many of our conference schools.  In discussions with fellow conference principals, we are working to coordinate efforts to educate students and parents.

March 14 National School Walkout.  Student leaders in our High School are organizing a 17 minute demonstration for improved school safety.  As an administrator, I am working with these student leaders as well as local law enforcement, to ensure student safety and set clear expectations.

Challenge Success and Mental Health.  Kohler Schools have committed to working with Challenge Success to help us identify and create structures to ensure our students are healthy and engaged.  To set the stage, we have invited Dr. Kenneth Ginsburg; author of the book: Raising Kids to Thrive, to address our students, staff, and community. A community book study will also be coordinated.  Our students will be taking the Stanford Survey of Adolescent Experiences and we will have Challenge Success work with our staff and community to break-down the results.

School Safety.  We are working with teacher leaders to design developmentally appropriate lesson plans that teach our students how to respond in the case of an active shooter crisis.  At the same time, we are developing an educational series for parents based on the Civilian Response to Active Shooter Events (CRASE) model. This series will teach you how to talk to your kids about safety and tragic events, social media safety, and school safety and security.   The CRASE presentation to parents will be held on April 3 from 6:30 to 8:30 pm in the Kohler Memorial Theatre. Communication to parents on this series is forthcoming.

Parents have been reaching out to me to discuss concerns.  I am very thankful to the many parents that have reached out to me, directly, and who have spent time talking to me.  I truly look forward to working with parents as we work collaboratively to improve our schools.  Issues from discipline to safety have been talked about.  I cannot work for you without hearing your voice.  Please find me with any concerns you may have.

Athletics & Activities Semi-Annual Report

Joe Hildebrand presented.

Review of District Finances

Finance Committee reviewed Fund Balance policy and balances.  Based on this review, Finance Committee is recommending to commit funds for several categories (Facilities & Maintenance projects, Memorial Theatre Renovation, and Declining Enrollment Reserve).  Any residual fund balance that exists at the end of each fiscal year will be classified as Working Capital Needs (Cash Flow).

Consent Agenda

Approval of February 12, 2018 minutes

Approval of Invoices

Reports of the Finance committee

Recommendation to designate funds to “Committed Fund Balance” for the following purposes: Facilities & Maintenance Projects $1,216,087, Declining Enrollment $178,796, and Kohler Memorial Theatre $500,000Reports of the Committee of the Whole

Reports of the Committee of the Whole

Discussion of Chapter 8 & 9 of Ten Questions Every School Board Member Should Ask by Ken Odom, Jr.

Ebben Field Use

Ebben Field Master Planning Process Update

Dr. Bishop moved to approve the consent agenda.  Mr. Hamilton seconded the motion.  All ayes. Motion carried.

Action and/or Discussion Items

Approve designating funds to the “Committed Fund Balance” for the following purposes: Facilities & Maintenance Projects $1,216,087, Declining Enrollment $178,796, and Kohler Memorial Theatre $500,000 as recommended by the finance committee

Mrs. Reilly moved to approve designating funds to the “Committed Fund Balance” for the following purposes: Facilities & Maintenance Projects $1,216,087, Declining Enrollment $178,796, and Kohler Memorial Theatre $500,000 as recommended by the finance committee. Mr. Horneck seconded the motion.  Discussion was held. All ayes. Motion carried.

Accept the retirement letter from Duane (Butch) DuMez, 5th grade teacher

Dr. Bishop moved to accept, with regrets, the retirement letter from Mr. DuMez.  Mrs. Reilly seconded the motion.  Discussion was held.  All ayes. Motion carried.

Adjourn to closed session to consider employment, contracts and performance-related information for employees over which the school board has jurisdiction or exercises responsibility pursuant to Wis. Stats. 19.85 (1)(c)

Mr. Hamilton moved to adjourn into closed session to consider employment, contracts and performance-related information for employees over which the school board has jurisdiction or exercises responsibility pursuant to Wis. Stats. 19.85 (1)(c).  Dr. Bishop seconded the motion.  A roll call vote was taken: Chad Hamilton- aye, Sharon Reilly-aye, John Horneck-aye, Steve Cassady-aye and Jane Bishop-aye.

Superintendent mid-year performance review—Discussion was held.

Superintendent contract—Discussion was held.

Adjournment

Dr. Bishop moved to adjourn. Mrs. Reilly seconded the motion. All ayes. Steve adjourned the meeting at 7:38 p.m.

 

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